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ADMIN/IT RESEARCH

Company policies and procedures - what is it?

Reference: https://smallbusiness.chron.com/examples-company-policies-procedures-10995.html

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What I understood from this research link is that company policies and procedures establish the rules of conduct within an organisation, outlining the responsibilities of both employees and employers. They are in place to protect the rights of workers as well as the business interests of employers.


The different examples:

  • Employee Conduct Policies – this establishes the duties and responsibilities each employee must adhere to as a condition of employment. These policies are in place as a guideline for appropriate employee behaviour, and they outline things such as proper dress code, workplace safety procedures, harassment policies and policies regarding computer and Internet usage.

  • Equal Opportunity Policies – most companies implement equal opportunity policies – anti-discrimination and affirmative action policies, for example – to encourage unprejudiced behaviour within the workplace. These policies discourage inappropriate practice from employees, supervisors and independent contractors regarding the race, gender, sexual orientation or religious and cultural beliefs of another person within the organisation.

  • Attendance and Time Off Policies – these policies set rules and guidelines surrounding employee adherence to work schedules. It defines's how employees may schedule time off or notify superiors of an absence or late arrival and set forth the consequences for failing to adhere to a schedule. For example, employers may allow only a certain number of deficiencies within a specified time frame.

  • Workplace Security Policies – this is in place to protect not only the people in an organisation but the physical and intellectual property as well. This policy may include entrance to a facility, such as the use of ID cards and the procedures for signing in a guest and equipment such as a company laptop may need signing out.need to be signed out.

  • Computer security – this is essential for our company. These policies cover a variety of topics, such as the frequency for changing passwords, reporting phishing attempts and log-on procedures. Use of personal devices, such as a USB drive you bring from home, may also be restricted to prevent to unintended spread of computer viruses and other malware

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Health and safety company policies and procedures.

Reference: https://www.hse.gov.uk/simple-health-safety/policy/index.htm

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This government website states that the law says that every business must have a policy for managing health and safety. A health and safety policy sets out our business’s general approach to health and safety. It explains how we, as a business, will manage health and safety. It states who does what, when and how. In this business plan, we propose there are five or more employees, which means we must write our policy down. If we have fewer than five employees, we do not have to write anything down, but it is useful to do so. As a business, we must share the policy, and any changes to it, with the employees.


 How to write the policy; our policy should cover three areas:

  • Part 1: Statement of intent. State your general policy on health and safety at work, including your commitment to managing health and safety and your aims. As the employer or most senior person in the company, you should sign it and review it regularly.

  • Part 2: Responsibilities for health and safety. List the names, positions and roles of the people in your business who have specific responsibility for health and safety.

  • Part 3: Arrangements for health and safety. Give details of the practical arrangements you have in place, showing how you will achieve your health and safety policy aims. This could include, for example, doing a risk assessment, training employees and using safety signs or equipment

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The website provided a working template which we could use to start writing our own (shown below)

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https://www.hse.gov.uk/simple-health-safety/policy/example-policy-statement.pdf

 

The law. The legal requirement to write a policy is included in the Health and Safety at Work etc. Act. The Management of Health and Safety at Work Regulations explain the steps you must take to manage health and safety.

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COMMENTS

SELINE NATOUR: This research is  good as a director I need to understand the policies for our business that needs to be set out.

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